All guides
PricingMay 10, 20266 min read
VoIP Cost Per User in 2026: What US Businesses Actually Pay
Quick Answer
Most US businesses pay $20-$35 per user per month for hosted VoIP, plus regulatory fees: ~10% tax, ~12.92% REGRECOVER, and ~3.98% FUSF on the recurring service line. A typical 10-seat office lands around $260-$420/month all-in, before hardware.
What's in the per-user price
Base seat covers unlimited US calling, voicemail, auto-attendant, mobile and desktop apps, and US-based support. Premium tiers add call recording, queues, and analytics.
- Base seat: $20-$35/user/month
- Federal USF (FUSF): ~3.98% of recurring service
- Regulatory recovery (REGRECOVER): ~12.92%
- State/local tax: ~10% (varies by state)
- E911 fee: $1-$3/line/month in most states
Hardware vs BYOD
You can BYOD with desktop/mobile apps and skip hardware entirely, or buy IP desk phones (Yealink T31P ~$70, T54W ~$280). Hardware is one-time and not subject to recurring telecom fees.
Frequently Asked Questions
Ready to switch to VoIP?
See plans starting at $20/seat — unlimited US calling, free porting, no contracts.
View Plans & Pricing