All guides
    PricingMay 10, 20266 min read

    VoIP Cost Per User in 2026: What US Businesses Actually Pay

    Quick Answer

    Most US businesses pay $20-$35 per user per month for hosted VoIP, plus regulatory fees: ~10% tax, ~12.92% REGRECOVER, and ~3.98% FUSF on the recurring service line. A typical 10-seat office lands around $260-$420/month all-in, before hardware.

    What's in the per-user price

    Base seat covers unlimited US calling, voicemail, auto-attendant, mobile and desktop apps, and US-based support. Premium tiers add call recording, queues, and analytics.

    • Base seat: $20-$35/user/month
    • Federal USF (FUSF): ~3.98% of recurring service
    • Regulatory recovery (REGRECOVER): ~12.92%
    • State/local tax: ~10% (varies by state)
    • E911 fee: $1-$3/line/month in most states

    Hardware vs BYOD

    You can BYOD with desktop/mobile apps and skip hardware entirely, or buy IP desk phones (Yealink T31P ~$70, T54W ~$280). Hardware is one-time and not subject to recurring telecom fees.

    Frequently Asked Questions

    Ready to switch to VoIP?

    See plans starting at $20/seat — unlimited US calling, free porting, no contracts.

    View Plans & Pricing

    More guides